One Judge's Experience with his Tablet PC by O. John Kuenhold

O. John Kuenhold is the Chief Judge in the 12th District of Colorado. He was appointed as a District Court Judge in 1981. Judge Kuenhold received his law degree from the University of Michigan in 1969, the same year he was admitted to the Colorado Bar. From offices in Alamosa County, Kuenhold sits in all six counties that comprise the 12th Judicial District, hearing appeals form county court and cases arising under criminal, civil, juvenile, domestic relations, and mental health law. He recently shared some of his experiences with the Tablet PC with me and I received permission from him to pass them along.

All the district judges in Colorado now have Tablet convertible PCs running on XP with Office 2003 and OneNote. My experience with a tablet PC is similar to the NCSC Technology group. At first I was greatly enamored with the handwriting ability (You can really "sign" orders in Word to send to e-filing) but have found that I use it the Tablet PC convertible more as a conventional laptop. I have had some carpal tunnel problems from overuse of the mouse. With the Tablet PC one can review e-mails and delete messages with the pen. It actually saves time and is also kind to the wrist. In Colorado, our Tablet PCs come with a program called Microsoft OneNote which can be used on any XP based computer. 

One Note takes good advantage of the handwriting and drawing features of the Tablet PC ability, but the program has other more impressive features as well. It allows a tab-based organization of complex related materials. For example, I create an electronic One Note folder for each trial witrh subfolders for each side's witnesses and a folder for pleadings and another for research. I create a "page" for each witness. These tabs sit to the right side of the screen so you can jump back and forth. One can also import other documents as a picture on the OneNote page with links back to the original document. So if I have found a case on Westlaw that I wish to refer back to, I import the case and it becomes a tabbed page. Similarly, I was the official secretary at our last chief judge's meeting. During the meeting there were references to all kinds of documents that had been emailed to us before the meeting. I had imported all the documents as pages into OneNote so they were tabbed in the folder. When I finished my minutes, I sent them out to the other chiefs, administrators and the Chief Justice as a One Note file. They could then read the minutes and, with one click go to the document that the minutes refer to. No more trying to find that email from three weeks ago!

Georgia Courts Applying BI Technology

Jorge Basto, Director of Technology for the Georgia Administrative Office of the Courts was the subject of a recent ComputerWorld magazine article titled: Central Intelligence: Large organizations are moving to consolidated BI suites; (w)hy many large organizations are moving to consolidated business intelligence suites. In the article he notes that their goal is to implement this technology by the end of the year. And, that by implementing business intelligence technology "he believes the benefits of consolidating court reporting and analysis applications will be substantial: 'There are seven levels of courts, numerous court-related agencies and offices, as well as several executive and legislative agencies that could use this information.'"

Federal Court Visiting Judges Helped by Electronic Files

The US Federal Court newsletter, "The Third Branch" has published an article titled Visiting Judges Take Their Work On The Road in which it notes:

"Courts that don't use visiting judges usually cite a lack of clerical support and/or space. However, the use of Case Management/Electronic Case Files in the district courts has made it even easier for visiting judges in terms of handling paperwork. And with CM/ECF, a visiting judge may not have to travel to a court to offer assistance."

So there's another reason for state courts to break the addiction to paper.

Washington Technology Magazine Recognizes XML Work

Washington Technology Magazine recently published an article titled "Integrators Woo Criminal Justice Work" that highlights several GJXDM based projects. The article also mentions several jurisdictions and companies that are involved in creating these systems.

E-Courts 2006 Conference Website is Online

The E-Courts 2006 conference website is now available. The fifth edition of the E-Courts conference will be held from December 11-13, 2006 in Las Vegas, Nevada. This year's focus will be on organizational transformation that we call "Digital Opportunity" as well as cool new technology. This is the one court technology event that you will not want to miss this year.

Michigan's Electronic Statistical Reporting System

While doing some research recently we found that the Michigan AOC has implemented an electronic statistical report submission system. We contacted them and received the following excellent article from Ms. Laura Hutzel, Research and Policy Analyst, Michigan Supreme Court,
State Court Administrative Office:

Michigan trial courts use a web-based application, the Caseload Reporting System (CRS), to report caseload data to the State Court Administrative Office (SCAO). This secure application assists courts with caseload reporting and provides standard output reports.

Trial courts are required to submit a wealth of caseload data to SCAO. The courts report the number of cases pending at the beginning of the year, the number of new filings each quarter, the number of reopened cases each quarter, and the number of cases disposed by different methods each quarter. 

These figures are reported for every case type. In addition, circuit courts submit juvenile case statistics, the number of juveniles under supervision, child protective statistics, and the number of children who are court wards. Probate courts also submit the number of people with guardians and conservators, the number of active estates and trusts, and the number of second or continuing petitions for mental commitments. Each trial judge is required to submit annual disposed case age and pending case age reports through CRS. Based on the reported data, CRS calculates the number of cases pending at the end of each quarter.

CRS contains many features to assist courts with reporting caseload data. Using SCAO-issued usernames and passwords, authorized court employees can access CRS. The chief judge or court administrator can use CRS to electronically add or remove authorization for their employees. In the secure environment, authorized employees can electronically upload or manually enter caseload data. They can also view reports that identify missing, incomplete, or inconsistent data. Using CRS, users can e-mail a question to the Help Desk, read a list of frequently asked questions and answers, or download the reporting manuals and instructions. SCAO employees can use CRS to send reminder e-mail messages to courts that have not yet submitted or verified their caseload data. Chief judges log in to CRS and verify when the annual data for their courts is ready for publication. Upon receiving the chief judge's verification, CRS automatically sends a confirmation e-mail to the chief judge.

CRS contains eleven different output reports of the reported caseload data. Throughout the year, authorized users can obtain a summary report that consolidates caseload data into general categories, such as civil, criminal, and domestic relations. They can also obtain a full detail report which lists each case type. Summary and detail reports for all state trial courts are compiled for the Michigan Supreme 

Court's Annual Report and posted on the public website at:

http://www.courts.michigan.gov/scao/resources/publications/reports/statistics.htm

Case age reports are under development and will show the extent to which each judge met recommended time guidelines.

Indiana Releases Case Management System PNCO

On February 13, 2006, the Indiana Supreme Court published a Public Notice of Contracting Opportunities (PNCO) seeking proposals which would provide Indiana courts and clerks with a 21st Century Case Management System (CMS).

North Dakota Courts Website Supports PDAs

Ms. Anne Skove of our NCSC Knowledge and Information Services group spotted the North Dakota Court's website that allows downloads to Personal Digital Assistants, also known as PDAs. A PDA is often referred to as a Palm, Treo, or Pocket PC. North Dakota allows downloads of information from the Supreme Court Home Page, Supreme Court Opinions, Supreme Court Calendar and Briefs, and Lawyer Directory.

Courtroom Technology Listing

Here's a "quick to implement" idea. The Federal District Court in Albuquerque, New Mexico has posted a description of the various audio, visual, and computer technology that is available in their courtrooms. The quick reference grid is very easy to understand. Great idea!

Scott Fairholm Takes Policy Assignment

Scott Fairholm has taken on a new assignment as National Technology Policy Advisor with the National Center for State Courts. He will be focusing on national court technology policy issues including federal information sharing standards, coordination with Global and NIEM related activities and the development of a justice reference service oriented architecture.