Joint Technology Committee Approves E-Filing Standard Update

The Joint Technology Committee (JTC) of COSCA and NACM recently approved the use of the OASIS LegalXML Electronic Court Filing (ECF) Standard Version 3.1 after technical review by the Court Information Technology Officers' Consortium (CITOC).  The LegalXML Technical Committee is on the verge of issuing Version 4.0, which adds several case types and brings the standard into full compliance with both NIEM 2.0 and the Justice Reference Architecture.  We also understand that there are also several pilots of the e-filing technical standard underway in state and local court systems.

Trends Article on Tablet PCs

The NCSC's Trends articles has introduced an article on Tablet Personal Computers with pictures of the format options, and links to three articles posted by an attorney that uses them. In addition, one of the articles has an interesting note on a Tablet PC forms software application that could be useful in the courtroom.

NAJIS Conference Scheduled

The National Association for Justice Information Systems (NAJIS) has scheduled their annual conference for September 23-26, 2008 at Bally's Hotel in Las Vegas, Nevada. Their E-mail states: "Designed by practitioners for practitioners.  This is a law and justice technology professional conference that delivers unprecedented objectivity, quality, and quantity of information exchanged through the NAJIS membership." Having been a member of NAJIS I can attest to the usefulness of this conference and to the helpfulness of the associations membership.

NIEM National Training Scheduled

The IJIS Institute has scheduled national XML and NIEM training in Ashburn, Virginia from May 5-9 and June 9-12.  For more information contact Samantha Styles.

Access to Justice 2.0 is Announced

We received this announcement from the Chicago-Kent College of Law, Center for Access to Justice and Technology:

A2J AUTHOR 2.0 IS HERE!

What’s special about 2.0?


Several enhancements, many of which were suggested by A2J Author™ users, have been included in Version 2.0. While some of the improvements in 2.0 face the pro se users of the A2J Guided Interviews™, most of the improvements make the tool more efficient and easier for the authoring community to use.
New Features for the authors of A2J Guided Interviews™ include the ability to:

• set multiple variables in a single condition;
  
• round and truncate numbers;
  
• script macros for sign text and field labels;
• script functions in either lowercase or uppercase letters;
• add unlinked questions to an interview;
• add or insert automatically numbered questions without
• disturbing the existing numbering scheme; and,
• for replicated interviews, clear all audio file references if they do not apply to the current interview.
  

Developers will also find that it is much easier to move between screens in the program. Many other fixes and formatting changes will make authoring of A2J Guided Interviews more efficient for developers. Developers will be able to sort text and number lists making selection from a multiple choice list easier for the pro se user.
The most prominent new 2.0 feature aimed at the user is an alternative end graphic. This feature provides the developer the ability to exchange the traditional courthouse graphic for an alternative graphic designated by the author. With the increasing popularity of the program as a means to conduct online web intake, programs will now be able to designate a graphic more in tune with the purpose of the interview.
While we are very proud to get you version 2.0, we are already hard at work on version 3.0, which promises to eclipse any of the previous versions of the software. Version 3.0 will bring video and graphics into the A2J Author interface and will deliver the import question(s) function.


Want to learn more?


Attend the next A2J Author Developer Call! We will discuss in more detail the new features and functions of A2J Author 2.0 and components of the A2J Author 2.0 Starter-Kit.

Tuesday, April 8, 2008, 10:00 a.m. (CDT)
Register for the Developer Call here: https://www1.gotomeeting.com/register/549827495

Ready to upgrade to 2.0?
A2J Author™ 2.0 can be downloaded at the following location: http://www.a2jauthor.org


Is the “national server” (NPADO) upgraded with 2.0?

YES. The National Public Automated Documents Online server has been upgraded with A2J Viewer 2.0, the viewer through which all of your A2J Guided Interviews will be launched on the web. Version 2.0 of the “Viewer” should not have any adverse effect on A2J Guided Interviews created in either A2J Author 2.0 or any previous version of A2J Author.


Please be ALERT to the following:


While the A2J Viewer has been tested on the development server, we do not know exactly which of the thousands of interviews uploaded to the national server are in production. It is impossible for us to test all “live” interviews on the production server. Therefore, as introduction of new software always presents some risks, we recommend that you take some time this week, or as soon as possible, to test run those interviews which are in production. It would be worth everyone’s peace of mind, and very helpful to us, to at least check those interviews that receive a lot of traffic. Please notify our office immediately if you notice any inconsistencies, by phone (312-906-5328) or email (a2j-author@kentlaw.edu).
Interested in attending A2J Author 2.0 Training?

A number of training sessions have been scheduled for the next couple of weeks. Each training session will include a new user component and an advanced component. You are welcome to attend the entire session or the first or second half. Each session will be held at 12:00 – 2:00 p.m. (CST). The agenda for each session is as follows:

12:00 p.m. – 1:00 p.m. (CST)
The first hour: New User Introduction to A2J Author 2.0
*Navigating A2J Author
*Adding, Inserting & Cloning Questions
*Designing Questions in A2J Author
*Adding an Alternative Graphic

1:00 p.m. – 1:05 p.m. (CST)
5-minute break

1:05 p.m. – 2:00 p.m. (CST)
The second hour: “Stay after class” to learn advanced features
*Writing Conditions in 2.0
*Working with the “A2J Step” Program Variable
*Using Macros to Set Multiple Choice Labels
*Other New Features Q&A

SESSION #1 - April 9, 2008, 12:00 p.m. – 2:00 p.m. (CST)
Go here to register: https://www1.gotomeeting.com/register/371854498
SESSION #2 - April 11, 2008, 12:00 p.m. – 2:00 p.m. (CST)
Go here to register: https://www1.gotomeeting.com/register/798417812
SESSION #3 - April 15, 2008, 12:00 p.m. – 2:00 p.m. (CST)
Go here to register: https://www1.gotomeeting.com/register/986096089
SESSION #4 - April 16, 2008, 12:00 p.m. – 2:00 p.m. (CST)
Go here to register: https://www1.gotomeeting.com/register/764143830

North Dakota Judicial Branch Issues RFP

The State of North Dakota, Unified Judicial Branch issued a Request for Proposal (RFP) on Tuesday, April 8, 2008 for a statewide implementation of a statewide Case Management Systems (CMS) to replace the exisiting Unified Court InformationSystem application.  Proposals are due on May 21, 2008.  To download the RFP and related documents go to:

http://www.ndcourts.com/rfp/cmsrfp/dates.htm

New CMS Makes Strides in California Courts

A press release from the Judicial Council of California, Administrative Office of the Courts describes progress on their CMS project:

New Case Management System Makes Strides in California Courts

San Francisco – The Superior Court of San Joaquin County yesterday became the most recent trial court in California to launch the California Court Case Management System (CCMS), a new technology initiative aimed at modernizing the state judicial branch and promoting information sharing among courts and other justice system agencies.

CCMS already has been launched in Orange, Sacramento, San Diego, and Ventura Counties. Sponsored by the Administrative Office of the Courts (AOC), CCMS will enable all trial courts to use one application for all case categories.

The Superior Court of San Joaquin County is the first to use the system for all case types starting on day one, including civil, small claims, probate, and mental health case types.

By the end of 2012, all 58 superior courts will be using CCMS to provide better service to the public and enhance sharing of information with justice partners such as the Department of Justice and the 

Department of Child Support Services.

History of Case Management System

California’s 58 superior courts are currently using about 70 different case management systems, from traditional paper filing systems to customized software programs.

In 2001, an assessment showed that a number of courts were facing critical needs because of outdated systems, deficient technical support, the inability to meet legislative and reporting requirements, and the high cost of maintenance. With the approval of the Judicial Council, the AOC launched the CCMS project a year later to address these concerns.

A primary goal of the CCMS project is to make the courts “venue transparent,” giving court users and the public the ability to conduct business from any location in California. This project supports the Judicial Council’s goal to modernize state courts and to establish statewide technology initiatives that better manage court operations and resources.

For more information on CCMS, see the California Courts Web site:

http://www.courtinfo.ca.gov/reference/documents/factsheets/CCMS.pdf

Federal Courts IT Initiatives for 2008

 The Third Branch US Federal Courts newsletter for February, 2008 contains an article titled: Local IT Initiatives Funded for FY 2008.  The article discusses four project that are funded under the Edwin L. Nelson Local IT Initiatives Grant Program.  The article states: "the IT grand program encourages and promotes local court technology innovations that can be shared with other courts".

E-Courts 2008 Agenda Available

An update to the E-Courts 2008 conference agenda has been posted to the conference website. The E-Courts conference will be held from December 8-10, 2008 in Las Vegas, Nevada. While there are a few details remaining to be finalized, the agenda will give one a good idea of this years conference content. It is anticipated that the conference session descriptions will be available soon.

Montgomery County, Ohio E-Filing Blog

Our good friend, James Drubert, the Court Administrator at the Montgomery County Common Pleas Court in Dayton, Ohio shares that they have started a blog on their E-filing project and related E-filing issues. To read and share ideas on their blog, go to:
http://www.montcourt.org:8080/wordpress/

AIIM 2008 Report

Last week I visited the AIIM 2008 conference and exhibition in Boston, Massachusetts.  I saw several items that may be of interest to our friends in the court community.  First, I am a fan of straight path scanners.  Anything that keeps paper from leaving its original “flat orientation” is a good idea. One example is the HP Scanjet 7800 that is rated at 25 pages per minute, but can also scan two-sided with one pass and has a 50 page document feeder.  It has some nice software that comes with it.  Second, many of us are trying to create and post online forms.  The company that makes the Foxit PDF reader program has a Form Designer Program available for $79.  At that price one might as well try it.  And finally, for those courts that are undertaking scanning projects that involve docket, registry, or minute books, one might be interested in a scanner that automatically scans and turns the pages by itself by Kirtas Technologies.  They also have a service bureau if one wants to use the scanning system for a limited job.

Norfolk Virginia Plans Digital Files

An article titled Norfolk court clerk bytes off ambitious goal: paperless files published last year in the Virginian-Pilot newspaper; the Clerk of Circuit Court in Norfolk, Virginia, George Schaefer, describes the benefits of converting from a paper to digital system.

Ingham County Michigan E-Court Plans

The February 3, 2008 edition of the Lansing State Journal in Lansing Michigan contains an article titled: Ingham Co. plans to put court records on Internet.  The article notes "Under the concept, most circuit court documents - such as lawsuits and court motions - would be scanned into a system at the courthouse and be viewable online."

Seattle Bike Messengers a Dying Breed

The February 25, 2008 edition of the Seattle Post-Intelligencer newspaper in Seattle, Washington describes in an article titled: "The plea of a dying breed: Don't kill the bike messengers" the impact of E-mail and E-filing is having on their business.

Internet Overhaul Begins

For our more technical friends out there, earlier this month (as described in this article from the BBC) the master Internet record addresses started the long process of being upgraded from the standard Internet Protocol Version 4 (IPv4) to Version 6 (IPv6). The upgrade is intended to provide a huge number of new individual addresses for computers and other devices to be registered on the Internet but, it is also meant to provide other technological upgrades. The Wikipedia article on IPv6 provides an excellent summary of these benefits.
What does this mean to you in the near future? Not very much except for technical managers purchasing new networking equipment. But over time the upgrade provides an improved foundation for the growth of the Net.

NCSC Partners With Lockheed Martin for FBI Project

Press Release:

On February 12th, 2008, the Federal Bureau of Investigation (FBI) awarded Lockheed Martin a ten-year, $1 billion contract today to develop and maintain the Bureau’s Next Generation Identification (NGI) system, a multi-modal, state-of–the-art biometrics system for use by state, local and federal authorities. The Lockheed Martin-led team includes Accenture, BAE Systems Information Technology Inc., Global Science & Technology (GST), Innovative Management & Technology Services (IMTS), Platinum Solutions and the National Center for State Courts (NCSC). 

"The NGI system will expand fingerprint capacity, doubling the size of the current database, and will now also include palm prints, iris and facial recognition capabilities.  Additionally, the system requires a significant degree of technical flexibility in order to accommodate other biometric modalities that may mature and become important to law enforcement efforts in the future."

InnovAction Award Competition Announced

From our friend Andy Atkins at the University of Florida Levin College of Law:

The College of Law Practice Management is excited to announce the "official" launch of our 2008 InnovAction Awards.  We are looking for lawyers, law firms, and other deliverers of legal services who are engaged in some extraordinary innovative efforts.  The goal of the Awards is to demonstrate to the legal community what can be created when passionate professionals with big ideas are determined to solve the business challenges faced in today’s competitive markets.

Award entries will be judged on the basis of four primary criteria:

1.  Absence of precedent (never been done or done quite this way before) 2.  Evidence of action (the innovative idea was transformed into action and not merely reflective of best intentions) 3.  Effectiveness of innovation (there is some measurable outcome that indicates the innovation is accomplishing what it was intended to do) 4.  Action must have taken place within no more than three years prior to this entry.

Any lawyer, law firm, or entity providing legal services to clients anywhere in the world is eligible.  Further information about the awards, past winners, eligibility rules, and entry forms are
available at www.innovactionaward.com.  

The 2008 InnovAction Awards are sponsored by the following organizations and companies which have a passion for innovation.

Platinum Sponsors: Australian Lawyers Weekly and Greenfield/Belser Ltd.
Gold Sponsors: ABA Law Practice Management Section; The Canadian Bar Association; International Legal Technology Association (ILTA) and Levick Strategic Communications.
Silver Sponsors: Altman Weil, Inc.; Association of Legal Administrators and Project Leadership Associates.

Uniform Electronic Discovery Rules website

The University of Pennsylvania Law School, Biddle Law Library is hosting a website containing information on the Uniform Rules Relating to the Discovery of Electronically Stored Information and much more. The National Conference of Commissioners on Uniform State Laws has partnered with the library to post this and much more information.  Click here to go to their website.

CATO Updates Website

The Conference of Appellate Technology Officials (CATO) announced that they had recently updated their website at: http://www.appellatetechs.org/  The website also contains information on their Annual Conference scheduled for Pittsburgh, Pennsylvania in August.

NIEM Leader Recognized

The February 1, 2008 NIEM Newsletter contained an article regarding Department of Homeland Security, Michael Chertoff's speech recognizing CIO, Ms. Donna Roy's efforts.  The article stated:


"In a speech to the DHS Law Enforcement Shared Mission Community Conference, Secretary Michael Chertoff took the time to recognize the important work of the Office of the CIO in DHS in promoting information sharing.  He noted that “enterprise data management is an essential ingredient of an effective information sharing program, and the work of OCIO, and in particular Donna Roy, deserves recognition."